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Sick Leave Policy for Students and Temp Casual Employees


‚ÄčEligibility

As of July 1, 2015, a paid sick leave benefit is available for Student, Temporary, Casual and Seasonal staff and faculty employees (collectively employees) not previously eligible for a sick leave benefit due to their employment status.

This policy does not pertain to employees who were already in a leave program as indicated by their employee classification or a city ordinance.

Accrual

Employees who received a paycheck on July 10, 2015 automatically received 24 hours of sick leave.

Beginning July 1, 2015, all current, new and returning employees accrue sick leave at the rate of one (1) hour for every thirty (30) hours of work.  The maximum accrual an employee can earn is 72 hours. If an employee accrues this maximum amount of sick leave, the employee will not accrue any further sick leave hours until he/she takes sick leave and the balance falls below the maximum accrual limit.

Use

Employees may take sick leave for diagnosis, care or treatment of their own health condition or the health condition of a family member, including preventive treatment. "Family member" includes spouse, domestic partner, designated person, parent, parents-in-law, child, grandparent, grandchild, and sibling. Employees may also take sick leave if they are victims of domestic violence, sexual assault, or stalking for the purpose of obtaining related treatment, care, services or relief as provided by law.

Employees are expected to follow department procedures when notifying their supervisor of their need to use sick leave.

Procedures

When completing web time entry or a timesheet, sick leave should be indicated as sick (SIC) with the number of hours scheduled for that day and job.

When payroll is processed, if the employee has accrued sick leave, the employee will be paid for the hours he/she was scheduled to work that day from their accrued sick leave balance.  Once the available accrued sick leave balance has been exhausted, the employee will be paid only for actual hours worked during that pay period.

Accrued but unused sick leave shall not be paid out upon termination of employment. If the employee leaves employment and is rehired within one (1) year, any accrued sick leave balance from prior service will be reinstated.

 

 

Frequently Asked Questions

Q.  HOW DO I EARN SICK LEAVE?

A.  Sick leave will accrue based on your hours worked. For every 30 hours of active work, the employee will accrue one (1) hour of sick leave.

 

Q.  WHAT IS THE MAXIMUM ACCRUAL AN EMPLOYEE CAN EARN?

A.  The maximum accrual is 72 hours.

 

Q.  IS SICK LEAVE EARNED BY EMPLOYEE OR BY POSITION?

A.  Sick leave is earned by the number of hours worked by the employee, not by a specific position.

 

Q.  HOW DO I KNOW HOW MUCH SICK LEAVE I HAVE ACCRUED?

A.  Your leave balance is indicated on a copy of your pay stub through inside Pacific, on Employee Self-Service or your paper pay stub for those who do not have direct deposit.

 

Q.  HOW DO I NOTIFY MY SUPERVISOR/DEPARTMENT THAT I AM UNABLE TO WORK DUE TO ILLNESS?

A.  Follow the specific department's procedures for calling in when you are unable to work your scheduled time.  If you are absent from work longer than three (3) days, you may need to provide a return to work release from your medical provider.

 

Q.  HOW DO I INDICATE ON WEB TIME ENTRY OR PAPER TIMESHEET I WAS ILL ON MY SCHEDULED DAY TO WORK?

A.  For Web time entry, input the number of hours you were scheduled to work that day and use the earn code

SIC.  For paper timesheets, indicate SICK instead of hours worked but input the hours you were scheduled.

 

Q.  WHAT IF I RUN OUT OF SICK LEAVE?

A.  During the process of payroll, if you do not have sufficient accrued leave to cover the absence period, you will not be paid for those hours.

 

Q.  WHAT IF I LEAVE EMPLOYMENT AND RETURN AT A LATER DATE?

A.  If an employee terminates employment at Pacific and returns within one (1) year, any sick leave balance from the previous employment period will be carried forward. The maximum accrual rates will still apply.

 

About This Policy
Last Updated
7/1/2015
Original Issue Date
7/1/2015

Responsible Department
Human Resources