All Pacific staff involved in purchasing decisions share responsibility for ensuring compliance with this policy.
To following summarizes the key components of the policy:
The policy includes the following sections:
I. Commitment to Supplier Diversity II. Commitment to Local SuppliersIII. Commitment to Sustainability
In conjunction with Pacific's overall commitment to diversity and
inclusion, this policy is to promote and increase business opportunities
for small business concerns, including small business concerns
controlled by socially and economically disadvantaged individuals and
firms certified as minority and/or women-owned business enterprises.
Supplier Diversity Policy Guidelines:
1. The US Small Business Administration revises its programs for
small business concerns controlled by socially and
economically-disadvantaged individuals from time to time. The current
list of federally designated business concerns includes the following
categories that should be considered when purchasing on behalf of
The above categories of business concerns shall be identified
collectively throughout this Policy statement as "small business
concerns" or as "SBCs."
2. Pacific encourages participation in all of its contracts by SBCs.
Participation may be either on a direct basis in response to
solicitations/invitations to bid, or as a subcontractor to a
bidder/proposer. Unless required by federal statutes, regulations,
grants, or contract terms referenced in the contract documents, no
preference will be included in the evaluation of the bids/proposals, no
minimum level of SBC participation shall be required as a condition of
receiving an award, and bids/proposals will not be rejected or
considered non-responsive on that basis.
3. Pacific supports and relies on self-classification of SBC firms on
its Vendor Information Form. SBC businesses can be identified through
various sources, including the U.S. Small Business Administration.
4. Pacific aspires to have 15% of all purchases made
through SBCs, regardless of source of funds. The Purchasing department
is responsible for tracking and monitoring of the ongoing success of the
program. Pacific staff involved with purchasing opportunities will
increase their outreach efforts to SBCs. Special efforts will be
targeted for underrepresented businesses, including:
5. Pacific will include the following clause in its competitive solicitations:
1. Voluntary goals are established for each capital construction project, and are typically 15% for SBCs whenever practicable.
2. Contractors on capital construction projects will
be encouraged to include outreach and affirmative efforts to include
SBCs as subcontractors or suppliers. In addition, contractors may be
1. To encourage direct SBC participation whenever practicable, and to
invite participation by subcontractors when possible, a combined
voluntary goal of 15% SBC participation will be included in
solicitations for purchased goods and services. Certain purchased goods
and services may not generally lend themselves to small distributor
opportunities, in that Pacific buys direct from the larger source of
2. Pacific departments are authorized to make their own purchase
decisions for most purchases, but are encouraged to consult with the
Purchasing department to identify SBC firms available to provide goods
and services for necessary purchases. Departments are encouraged to
identify SBC firms for consideration and to share the recommendations
3. Pacific is committed to developing a mechanism to track SBC firms
included in solicitations, their response, and award of contracts to
SBCs. Other contractors who include SBCs as subcontractors may be asked
to identify certified firms in their bids/proposals, and report the
total dollar amounts paid to SBCs prior to final payment of the
This program is designed to pursue business opportunities with local
community businesses, on a direct-supplier basis or in strategic
partnerships with major regional and national firms. Supporting local
businesses helps to keep jobs and money in our community, and reduces
the emissions generated by transporting goods across the country.
Local Supplier Policy Guidelines:
1. For purposes of this policy, local supplier is defined as a business within the county in which the campus is located:
Stockton - San Joaquin CountyMcGeorge School of Law - Sacramento CountyDugoni School of Dentistry - San Francisco County
2. To encourage local business participation whenever practicable,
Pacific aspires to a voluntary goal of 25% local business participation
for solicitation of goods and services.
3. To fulfill this commitment Pacific will do the following:
4. The Pacific Purchasing Office will track and report the success of the program.
Pacific acknowledges that the purchase and use of products and
services can profoundly impact the environment and recognizes the
positive impact it can make on the environment through its purchasing
decisions. Sustainable purchasing requires that purchasers take into
consideration the impact of products on the environment and human health
when making purchasing decisions, giving preference to more
environmentally friendly products when quality and cost are equal or
Sustainability Policy Guidelines:
Pacific is committed to the use of sustainable practices in the
conduct of Pacific operations. To this end, energy efficiency, as well
as short-term and long-term cost, must be evaluated when purchasing
energy consuming appliances/equipment. All appliances/equipment
purchased by the Pacific must be ENERGY STAR, if such approval exists
for the type of appliance/equipment being purchased.
The Environmental Protection Agency ENERGY STAR Program identified
appliances and equipment that meet specific energy efficiency
These items include heating and cooling equipment, computers, computer
peripherals, printers, copy machines, audiovisual equipment, projectors,
televisions, washers, dryers, cooking appliances, and refrigerators.
EPEAT is a (Electronic Product Environmental Assessment Tool) system
that helps purchasers evaluate, compare and select electronic products
based on their environmental attributes (http://www.epeat.net). The system currently covers desktop and laptop computers, thin clients, workstations and computer monitors
Pacific sustainable paper use guidelines are consistent with the
Pacific's policy on sustainability and will help us achieve our broader
Pacific is phasing out the use of virgin paper and conforms to a
minimum standards of 30% post consumer waste (PCW) recycled content
paper for all paper used in copiers and printers.
Pacific encourages offices and departments to adopt a higher standard
(50%, 75%, 100%) post-consumer recycled content paper where
To reduce paper usage, Pacific encourages departments to:
Pacific also commits to developing a mechanism to report on paper
usage by category (e.g., virgin, 30% PCW, etc.) and by department.
Pacific is committed to sustainable resource use. The amount of waste
generated by shipping, receiving, packaging, and use of products or
equipment must be evaluated during the purchase process. In addition to
waste reduction, purchases should consider recycled or remanufactured
products. A recycled product is a product manufactured with waste
material that has been recovered or diverted from solid waste. Recycled
material may be derived from post consumer waste (material that has
served its intended end-use and been discarded by a final consumer),
industrial scrap, manufacturing waste, or other waste that would
otherwise have been wasted. A remanufactured product is one that is used
for the purpose then repaired, refilled, or otherwise brought to "new"
condition, e.g. printer cartridges that are refilled.
Pacific will work to purchase Green Seal certified products when practicable.
Some of the qualities of environmentally preferable products are:
Examples of some environmentally preferable products are:
Pacific is committed to implementing an efficient and effective
economic and environmental strategy for campus fleets. Campuses shall
implement practicable and cost-effective measures, including the
Upon determination of the need to purchase or lease a vehicle
selection criteria shall include reduction of greenhouse gas emissions,
nonrenewable energy use, reduced air pollution, and encouraging market
Pacific will apply the best practicable means to conserve water
resources and minimize waste water, including, but not necessarily
limited to use of:
Pacific is committed to reducing risks to health, safety, and the
environment by using biodegradable purchasing practices, including, but
not limited to:
The Board of Regents adopted a resolution directing that effective
January 1, 2010, Pacific will secure at a minimum Leadership in Energy
and Environmental Design (LEED) Green Building Rating SystemTM
"Silver" rating or its equivalent for all new buildings, and will
secure an estimate of the full cost to secure a LEED "Silver" (or its
equivalent) for all proposed renovation projects costing at least $1
million, and will strive to meet this standard within project budget
Business Policies & Procedures: Procurement Policy, Signautre Authority Policy
The following information is available on the Internet at http://web.pacific.edu/x8084.xml:
Vendor DDA Form