Purpose: The Protection of Minors on Campus establishes requirements for those in the University of the Pacific community who work in activities and programs involving Minors with the goal of safeguarding the safety and well-being of the Minors. This policy identifies responsibilities of Program Staff and informs all members of the university community of their obligations to report any instances of inappropriate behavior involving Minors.
Applicability/ResponsibilityThis policy applies to all university divisions, departments, units and organizations. It addresses "Covered Programs," which includes athletic camps, academic camps, instructional programs, clinic, conference, workshop, patient care and other organized programs and activities intended to involve Minors. Such Covered Programs may be of long or short duration, and some may involve the housing of Minors in residence halls, or take place off campus as part of a program directed or sponsored by Pacific.
Third party organizations and entities that operate programs or activities intended to involve Minors in university buildings, facilities and properties that are owned, operated, managed or controlled by the university must also comply with this policy.
Aside from the child abuse reporting requirements, which are always applicable, this policy does not apply to: (1) single performances or events open to the general public not targeted toward Minors (e.g. athletic events, concerts, plays); (2) events or social functions where Minors attend under the supervision of a parent, authorized adult(s) or legal guardian; and (3) organized third party field trips or tours where Minors are under the supervision of a parent, an authorized adult (s) or legal guardian. Definitions
Policy StatementThe University is committed to ensuring that our campus is a safe place for learning, living and working. This policy establishes minimum expectations for the protection of Minors. Presence of Minors on University PropertyThe university reserves the right to condition, restrict or deny access to University Property by Minors at its sole discretion. All Minors, including those participating in programs, shall be subject to all university regulations while on campus, and may be asked to leave University Property if the requirements of this policy cannot be met, or for any other reason and the university's discretion. Minors Receiving Health Care ServicesThis policy establishes minimum expectations for the protection of Minors. Minors receiving health care services may be afforded protections under other University of the Pacific policies as well as applicable requirements of entities external to the university. This policy is intended to compliment, not contravene, any standards of care related specifically to a Minor's role as a recipient of any University of the Pacific health care services.
Minors Not Participating in a University of the Pacific Covered Program University of the Pacific is not a proper environment for Minors unless they are participating in an authorized program or activity and adequately supervised by adults who have appropriate training and credentials. Accordingly:
In general, even if not participating in a Covered Program, Minors should not be left unsupervised on University Property. It is the responsibility of those who bring Minors to campus, including University of the Pacific Program Sponsors or Third Party Program Directors, to ensure appropriate supervision. Certain Covered Programs for high school age students do allow limited unsupervised time on campus, with parental authorization and subject to any designated program rules and restrictions.
Requirements for Sponsoring Covered ProgramsEach Covered Program, whether operated by the university or a third party, must have an identified Pacific department/unit serving as the Sponsor and all Sponsored Programs must registered with Enterprise Risk Management. Unless specifically excluded under this policy, all Program Staff are required to undergo a background check before working with Minors in a Covered Program. Covered Programs offered by third party organizations and entities that operate programs or activities on University Property involving Minors must conduct background checks of their employees, volunteers and representative that are consistent with the university's requirements. (For more details see policy procedures)Imperative of protecting Minors, unless specifically excluded under this policy, all Program Staff must receive training as identified in policy procedures.All Sponsored Programs must develop an Emergency Plan which meet minimum requirements identified in policy procedures.Staffing needs for Covered Programs must meet current minimum staffing ratios provided in the policy procedures. Appropriate Behavior with MinorsAdults should be positive role models for Minors, and act in a caring, honest, respectful and responsible manner. All members of the Pacific community are expected to abide by the university's Guidelines for Appropriate Behavior with Minors See procedures
Report Allegations of Inappropriate BehaviorThe See Something Say Something program encourages members of the university community to provide information that keeps Pacific a safe learning environment. All are encouraged to report any suspicious activity, including suspected abuse, neglect or inadequate care of Minors.ReportAbuseThe Child Abuse and Neglect Reporting Act (CANRA) require mandated reporters to report known or suspected child abuse. Individuals identified as Mandated Reporters are legally obligated to immediately report observed or suspected child abuse or neglect to designated law enforcement or social services agencies. For more information on mandated reporters and notification see policy proceduresViolations
In addition to any legal or regulatory sanctions, failure to comply with the requirements set forth in this policy may lead to disciplinary action up to and including termination of employment for university Employees, academic discipline for university Students, denial or revocation of approval for Covered Programs, and/or barring use of University Property in the case of Third Party Program Directors
Related Information (will be included once SharePoint site is created)
Protection of Minors on Campus Procedures