Purpose: The Protection of Minors on Campus establishes requirements for those in the University of the Pacific community who work in activities and programs involving Minors with the goal of safeguarding the safety and well-being of the minors. This policy identifies responsibilities of program staff and informs all members of the university community of their obligations to report any instances of inappropriate behavior involving minors.
Applicability/ResponsibilityThis policy applies to all university divisions, departments, units and organizations. It addresses "Covered Programs," which includes athletic camps, academic camps, instructional programs, clinic, conference, workshop, patient care and any other organized program or activity designed to include minors. This policy applies to all such programs at Pacific, whether or not they take place on Pacific-owned or leased properties.
Third party organizations and entities that operate programs or activities intended to involve Minors in university buildings, facilities and properties that are owned, operated, managed or controlled by the university must also comply with this policy.
Aside from child abuse reporting requirements, which are always applicable, this policy does not apply to: (1)minors not in programs while under the supervision of a parent and/or guardian, including children of faculty, staff or students (2) events open to the general public not targeted toward Minors (e.g. athletic events, concerts, plays); (3) events or social functions where Minors attend under the supervision of a parent, authorized adult(s) or legal guardian (i.e. trick or treat, etc.); and (4) organized third party field trips or tours where Minors are under the supervision of a parent, an authorized adult (s) or legal guardian.
Policy StatementThe University is committed to ensuring that our campus is a safe place for learning, living and working. This policy establishes minimum expectations for the protection of minors taking part in university programs. Requirements for Sponsoring Covered Programs
Each Covered Program, whether operated by the university or a third party, must have an identified Pacific department/unit serving as the Sponsor and all Sponsored Programs must be registered with Enterprise Risk Management.
Unless specifically excluded under this policy, all Program Staff are required to undergo a background check before working with minors in a Covered Program. Covered Programs offered by third party organizations and entities that operate programs or activities on university property involving minors must conduct background checks of their employees, volunteers and representatives that are consistent with the university's requirements. (For more details see policy procedures)
Unless specifically excluded under this policy, all Program Staff must receive training as identified in policy procedures by ERM.
All Sponsored Programs must develop an Emergency Plan which meet minimum requirements identified in policy procedures.
Staffing needs for Covered Programs must meet current minimum staffing ratios provided in the policy procedures.
Minors Not Participating in a University of the Pacific Covered Program University of the Pacific is generally not a proper environment for unaccompanied minors unless they are participating in an authorized program or activity, adequately supervised by approved personnel.
In general, even if not participating in a Covered Program, minors should not be left unsupervised on University Property. It is the responsibility of those who bring minors to campus, including University of the Pacific Program Sponsors or Third Party Program Directors, to ensure appropriate supervision. Certain Covered Programs for high school age students do allow limited unsupervised time on campus, with parental authorization and subject to any designated program rules and restrictions.
Appropriate Behavior with MinorsAll members of the Pacific community are expected to abide by the university's Guidelines for Appropriate Behavior with Minors. See procedures
Report Allegations of Inappropriate BehaviorThe See Something Say Something program encourages members of the university community to provide information that keeps Pacific a safe learning environment. All are encouraged to report any suspicious activity, including suspected abuse, neglect or inadequate care of minors.
Report AbuseThe Child Abuse and Neglect Reporting Act (CANRA) requires mandated reporters to report known or suspected child abuse. Individuals identified as Mandated Reporters are legally obligated to immediately report observed or suspected child abuse or neglect to designated law enforcement or social services agencies. For more information on mandated reporters and notification see policy procedures.
In addition to any legal or regulatory sanctions, failure to comply with the requirements set forth in this policy may lead to disciplinary action up to and including termination of employment for university Employees, academic discipline for university Students, denial or revocation of approval for Covered Programs, and/or barring use of University Property in the case of Third Party Program Directors.
Enterprise Risk Management- Protection of Minors
See Something Say Something
Protection of Minors on Campus Procedures