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Protection of Minors on Campus Policy


Purpose:
The Protection of Minors on Campus establishes requirements for those in the University of the Pacific community who work in activities and programs involving Minors with the goal of safeguarding the safety and well-being of the minors. This policy identifies responsibilities of program staff and informs all members of the university community of their obligations to report any instances of inappropriate behavior involving minors.

Applicability/Responsibility
This policy applies to all university divisions, departments, units and organizations.   It addresses "Covered Programs," which includes athletic camps, academic camps, instructional programs, clinic, conference, workshop, patient care and any other organized program or activity designed to include minors. This policy applies to all such programs at Pacific, whether or not they take place on Pacific-owned or leased properties. 

Third party organizations and entities that operate programs or activities intended to involve Minors in university buildings, facilities and properties that are owned, operated, managed or controlled by the university must also comply with this policy.

Aside from child abuse reporting requirements, which are always applicable, this policy does not apply to: (1)minors not in programs while under the supervision of a parent and/or guardian, including children of faculty, staff or students (2) events open to the general public not targeted toward Minors (e.g. athletic events, concerts, plays); (3) events or social functions where Minors attend under the supervision of a parent, authorized adult(s) or legal guardian (i.e. trick or treat, etc.); and (4) organized third party field trips or tours where Minors are under the supervision of a parent, an authorized adult (s) or legal guardian.   

Definitions

Term
Definition
MinorAny person under the age of 18.
Covered Program
Any activity directed or sponsored by Pacific and intended to involve Minors.   Covered Programs also include programs and activities intended to involve minors that are operated by a third party organizations and entities on University Property.   Covered Programs do not include: (1) single performances or events open to the public not targeted toward minors, (2) events or social functions where minors attend under the supervision of a parent, authorized adult(s) or legal guardian; and (3) organized third party field trips or tours where minors are under the supervision of a parent, an authorized adult or legal guardian.
Mandated ReporterAll university employees, students and volunteers that may come in contact with minors involved in activities and programs operated, conducted, or organized by the university.    Enterprise Risk Management- Protection of Minors
Program StaffAdministrators, faculty, staff, students and volunteers, who work directly with, supervise, chaperone or otherwise oversee Minors in Covered Programs.
Program SponsorAny group, department, unit, whether a part of school, college or organization that is part of the university and involved in supporting a program, operationally and/or financially.
Program DirectorPrimary person acting on behalf of the Sponsor(s) who is responsible for the organization and execution of the program, including adherence to this policy.   The Program Director is also considered a part of the Program Staff.
Third Party
Person, Group or Entity that is not any part of the university.
University Property Buildings, facilities and properties that are owned, operated, managed or controlled by the university.


 Policy Statement
The University is committed to ensuring that our campus is a safe place for learning, living and working.  This policy establishes minimum expectations for the protection of minors taking part in university programs.
 
Requirements for Sponsoring Covered Programs

Each Covered Program, whether operated by the university or a third party, must have an identified Pacific department/unit serving as the Sponsor and all Sponsored Programs must be registered with Enterprise Risk Management. 

Unless specifically excluded under this policy, all Program Staff are required to undergo a background check before working with minors in a Covered Program.  Covered Programs offered by third party organizations and entities that operate programs or activities on university property involving minors must conduct background checks of their employees, volunteers and representatives that are consistent with the university's requirements. (For more details see policy procedures) 

Unless specifically excluded under this policy, all Program Staff must receive training as identified in policy procedures by ERM. 

All Sponsored Programs must develop an Emergency Plan which meet minimum requirements identified in policy procedures. 

Staffing needs for Covered Programs must meet current minimum staffing ratios provided in the policy procedures.  


Minors Not Participating in a University of the Pacific Covered Program
University of the Pacific is generally not a proper environment for unaccompanied minors unless they are participating in an authorized program or activity, adequately supervised by approved personnel.   

Accordingly:

  1. University of the Pacific students who have a minor relative, friend or other guest stay with them in student residences must comply with the guest requirements as outlined in Housing Policies and Procedures.  Minor guests must be accompanied at all times in the residence by their host, and must be registered with Housing during the entirety of their visit.
  2. University faculty, staff or students who bring minors on campus should reasonably supervise them for their protection and is solely responsible for their welfare.
  3. Pursuant to other university policies and/or Federal/State laws and regulations, certain facilities and environments are strictly off limits to minors, (including but not limited to laboratories, athletic training or changing areas, shop areas in facilities, or construction sites), unless trained and supervised by adults with appropriate credentials as verified by ERM environments. 

In general, even if not participating in a Covered Program, minors should not be left unsupervised on University Property. It is the responsibility of those who bring minors to campus, including University of the Pacific Program Sponsors or Third Party Program Directors, to ensure appropriate supervision. Certain Covered Programs for high school age students do allow limited unsupervised time on campus, with parental authorization and subject to any designated program rules and restrictions.

Appropriate Behavior with Minors
All members of the Pacific community are expected to abide by the university's Guidelines for Appropriate Behavior with Minors. See procedures  

Reporting

Report Allegations of Inappropriate Behavior
The See Something Say Something program encourages members of the university community to provide information that keeps Pacific a safe learning environment.    All are encouraged to report any suspicious activity, including suspected abuse, neglect or inadequate care of minors.

Report Abuse
The Child Abuse and Neglect Reporting Act (CANRA) requires mandated reporters to report known or suspected child abuse.  Individuals identified as Mandated Reporters are legally obligated to immediately report observed or suspected child abuse or neglect to designated law enforcement or social services agencies.    For more information on mandated reporters and notification see policy procedures.  

Violations 

In addition to any legal or regulatory sanctions, failure to comply with the requirements set forth in this policy may lead to disciplinary action up to and including termination of employment for university Employees, academic discipline for university Students, denial or revocation of approval for Covered Programs, and/or barring use of University Property in the case of Third Party Program Directors.  

Contact Information
 

SubjectDepartment Phone/Email/Webpage
Policy QuestionsEnterprise Risk Managementriskmanagement@pacific.edu


Related Information 

ItemDescription

University Links

 

 Enterprise Risk Management- Protection of Minors

See Something Say Something

Forms

 

Sponsor Program Registration form (link)
Protection of Minors 3rd Party Attestation Background Check & Child Abuse & Neglect Training
Pacific's Guidelines for Appropriate Behavior with Minors
Statement Acknowledging Requirement to Report Child Abuse

Related Links

 

Child "Abuse and Neglect Reporting Act
Procedures 
 
 Enterprise Risk Management- Protection of Minors


About This Policy
Last Updated
9/24/2020
Original Issue Date
2/18/2020

Responsible Department
Enterprise Risk Management


​Protection of Minors on Campus Procedures