Purpose/BackgroundOpen flame devices carry with them the risk of unintentional fire and serious consequences when not used appropriately. The intent of this policy is to reduce the potential for fire hazard(s), which will in turn reduce the risk of loss of property and/or life on University of the Pacific Campuses.
Applicability/ResponsibilityEnvironmental Health and Safety is responsible to review all exception requests for the use of open flame devices and either approve or deny the request in a timely manner. Permissions shall be considered on a case-by-case basis for special events, and only when the appropriate safety measures are implemented. Hot work permits shall be issued through Facilities. Additionally, Engineering may issue hot work permits for Engineering Shop 126 only. See the Hot Work Program for more information on Hot Work procedures.
Policy StatementThe use of any open flame device is prohibited in all University residential and non-residential buildings. Situations that do call for the use of open flame devices can be reviewed under special circumstances through a variance request submitted to Environmental Health and Safety via email at firstname.lastname@example.org.This policy is not intended to restrict the use of open flame devices in controlled settings, such as laboratories or food service, where open flame is used in daily activities. Maintenance staff, construction crews, and Engineering must be in compliance with the university's Hot Work Program and are exempt from this policy. Only Physical Plant, Risk Management EHS Personnel, or authorized Engineering Faculty and Technicians (overseeing Engineering Shop 126) may approve of hot work on campus.
Due to the significant risk of fire from flame producing devices, candles, lanterns, oil lamps, fireworks, explosives and other lighting devices using an open flame, e.g. Hookahs, or those which emit high heat are prohibited. In addition, the use of open flames fueled by charcoal or propane tanks are strictly prohibited from university campus buildings and grounds.
Permissible conditionsThe following conditions are permissible under this policy, and do not require prior approval:
“Open flames are not permitted in residence halls. Students who utilize open flames for religious or spiritual observance must complete a request form from the Office of Religious and Spiritual Life. The Office of Religious and Spiritual Life may grant usage of the multi-faith chapel on campus. “
All other individuals wishing to apply for a variance to the policy must submit a request to Environmental Health and Safety 14 days in advance, and include:
Violations Employees found using or allowing the unauthorized use of any open flame devices will be issued a verbal and/or written notification to remove the item immediately. The employee's supervisor will be notified, and a notice of non-compliance will be issued to address the safety violation.
If students and/or staff in a Residence Hall building are found using any open flame devices contrary to the restrictions imposed by University Housing Services, they will be required to dispose of the item(s) immediately, and the individual will be referred to the Office of Student Conduct & Community Standards to address the violation.