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Interim Policy for Temporary COVID-19 Emergency Leave


​Overview

Pacific has revised its Interim Policy for Temporary COVID-19 Emergency Leave effective February 19, 2022, to align with California's most recent legislation Senate Bill No.114

The updates to this interim policy supports Pacific's Returning to Campus Plan, which is based on a framework of personal responsibility and the following guiding principles:

  1. University of the Pacific will endeavor to provide a healthy and safe environment in which to learn and work.
  2. The university will—on all campuses—comply with federal and state law as well as applicable regulations and orders, including public health orders. We also will rely on pertinent Centers for Disease Control and Prevention (CDC) guidance, which is updated from time to time.
  3. Pacific faculty and staff will focus on our mission to provide a superior, student-centered learning experience.
  4. Pacific is dedicated to our values at all times, including Integrity and accountability.

COVID-19 paid leave, Staff & Faculty

  • Benefit eligible employees
    • Total COVID-19 paid leave provided by Pacific is 80 hours, or 10 workdays split into a primary and secondary allocation.
      • Primary allocation:
        • 40 hours of COVID-19 leave will be granted if employee is unable to work or telework for qualifying reasons defined below
      • Secondary allocation:
        • Up to an additional 40 hours may be granted if employee tests positive for COVID-19, or a family member for whom the employee is providing care tests positive for COVID-19
  • Non-benefit eligible employees
    • Total COVID-19 paid leave provided by Pacific is 40 hours, or 5 workdays split into a primary and secondary allocation.
      • Primary allocation:
        • 20 hours of COVID-19 leave will be granted if employee is unable to work or telework for qualifying reasons defined below
      • Secondary allocation:
        • Up to an additional 20 hours may be granted if employee tests positive for COVID-19, or a family member for whom the employee is providing care tests positive for COVID-19
  • Eligible employees are entitled to COVID-19 related paid leave retroactively from January 1, 2022 through September 30, 2022. For retroactive adjustments, please contact your campus HR office and provide a written request and documentation of a positive test or caring for a family member who was positive. Unused COVID-19 leave balances will not be paid to employees at end of employment and will expire on September 30, 2022.

COVID-19 paid leave qualifying reasons include

Primary Allocation:
 
Employee qualifies if they are unable to work or telework for any of the following COVID-19 related reasons.
Secondary Allocation:
 
Employee qualifies for additional if they tests positive for COVID-19, or a family member for whom the employee is providing care tests positive for COVID-19.

The employee is subject to a quarantine or isolation period related to COVID-19 as defined by an order or guidance of the State Department of Public Health, the federal Centers for Disease Control and Prevention, or a local public health officer who has jurisdiction over the workplace.

The employee has been advised by a healthcare provider to isolate or quarantine due to COVID-19.

The employee is attending an appointment for themselves or a family member to receive a vaccine or a vaccine booster for protection against COVID-19.

The employee is experiencing symptoms, or caring for a family member experiencing symptoms, related to a COVID-19 vaccine or vaccine booster that prevent the employee from being able to work or telework.

The employee is experiencing symptoms of COVID-19 and seeking a medical diagnosis.

The employee is caring for a family member who is subject to an order or guidance described above or who has been advised to isolate or quarantine, as described above.

The employee is caring for a child whose school or place of care is closed or otherwise unavailable for reasons related to COVID-19 on the premises.
 

NOTE: Pacific may require proof of a positive test in the following situations. Please contact your campus HR office and provide documentation of a positive test or documentation that you are caring for a family member.

 

The employee tested positive for COVID-19 and unable to work or telework.

 

The employee is caring for a family member for whom they are providing care tests positive for COVID-19.

 

Payroll has established two new timesheet codes for employees to record COVID-19 leaves on your timesheet or leave report:  COVID PRIMARY or COVID SECONDARY.  The use of these codes should be consistent with the qualifying reasons above. 

When you use the COVID PRIMARY or COVID SECONDARY leave codes, your COVID-19 Leave balance will be reduced. Your current COVID-19 Leave balance information is located on your paystubs and can be seen in employee self-service using the insidePacific portal.

Please notify your supervisor in advance if you are not able to report to work due to a COVID-19 related matter. In addition, please communicate with Human Resources if you have tested positive for COVID-19. 

Family and Medical Leave Act (FMLA) and California Family Rights Act (CFRA)

  • An employee who is sick or has an ill family member may be entitled to leave under the Family and Medical Leave Act (FMLA) and California Family Rights Act (CFRA) under certain circumstances. Some instances of COVID-19 may qualify as a “serious health condition." FMLA/CFRA leaves are unpaid, however eligibility for other benefits will determine compensation. Employees should be encouraged to avail themselves to Pacific's leave options available under the applicable policy or collective bargaining agreement provisions.

NOTE: if a doctor restricts you from work, the normal leave policy process will apply and a release from your treating physician will be required to return to work. For questions regarding leaves, please contact Human Resources at employee_benefits@pacific.edu

  • Employees taking sick or COVD-19 leave will be required to document their leave in accordance with normal Web Time Entry timesheet/ leave report practices.
  • Academic appointees please refer to the Faculty Handbook, for information on paid absences and faculty administrative leaves.

These measures are subject to change as the situation evolves. Additional information regarding applicable leave provisions can be found on Human Resources Benefits webpage here.



About This Policy
Last Updated
2/15/2022
Original Issue Date
3/13/2020

Responsible Department
Human Resources