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Hazard Communication Plan


This program has been designed to promote a safe and healthy workplace for all staff, faculty, students, contractors, and visitors in compliance with the Cal/OSHA Hazard Communication Standard, California Code of Regulations, Title 8, Section 5194. 

This plan has been developed to:

  1. Reduce the potential of illness or injury by implementing practices to identify and evaluate chemical hazards;
  2. Make certain that all individuals who may be at risk are adequately informed and trained on the hazards they may encounter, and;
  3. Outline standards for individuals working with hazardous materials.


Hazardous materialsAny item or agent (biological, chemical, radiological, and/or physical), which has the potential to cause harm to humans, animals, or the environment, either by itself or through interaction with other factors.
Safety Data Sheet (SDS)A document that contains information on the potential health effects of exposure to chemicals, or other potentially dangerous substances, and on safe working procedures when handling chemical products.



Environmental, Health and Safety (EHS)
  • Administer the University's Hazard Communication Plan.
  • Maintain Safety Data Sheets (SDSs) and Proposition 65 Materials.
  • Ensure that SDSs are available to all employees.
  • Provide employees with proper training.

Faculty, Staff, and Students


  • Notify Environmental, Health and Safety when SDS are missing or incomplete.
  • Follow SDS warnings, precautions, and personal protective equipment (PPE) requirements.
  • Appropriately use and store all hazardous materials and waste containers and ensure they are properly labeled.
  • Participate in required training sessions.

Managers, Supervisors, and Lead Personnel


  • Evaluate and identify hazards of all substances.
  • Maintain an inventory of all hazardous materials stored and used in the work area.
  • Ensure that all individuals working with hazardous materials are trained on health hazards, physical hazards, emergency procedures and safe handling for hazardous materials.
  • Obtain SDSs for hazardous materials that are in the workplace and ensure they are available to all employees.
  • Coordinate all hazardous materials communication and regulatory requirements with contractors and non-Pacific personnel.
  • Responsible for implementing their own Hazard Communication Program.
  • Inform the University of any chemicals or hazardous materials they bring on campus.
  • Provide SDSs for materials brought onto campus.


Supervisors and managers must evaluate all chemical substances to determine if they meet the definition of hazard. The evaluation is determined by reviewing the following information or consulting with Environmental, Health and Safety.

  1. Product label
  2. Safety Data Sheet (SDS)
  3. Contact manufacturer  

Chemical Inventory Management

Federal, State and County led regulations require University of the Pacific keep an accurate inventory of the chemicals stored on campus. EH&S reports this chemical inventory to the governing regulatory agencies in the form of the Hazardous Materials Management Plan (HMMP). It also assists users to keep track of chemicals, conduct laboratory hazard assessments, provide chemical hazard information to emergency responders, and minimize unnecessary storing of chemicals.

Safety Data Sheets (SDS)

The purpose of an SDS is to provide safety information about a hazardous material. The manufacturer must provide an SDS for every material covered in the Hazard Communication Standard. The SDS must follow the Globally Harmonized System, which is an internationally agreed upon system for the labeling and classification of chemicals that must be written in English and include section numbers and headings with the associated information.

The sections must be listed as follows:

  1. Identification
  2. Hazard(s) identification
  3. Composition/information on ingredients
  4. First-aid measures
  5. Fire-fighting measures
  6. Accidental release measures
  7. Handling and storage
  8. Exposure controls/personal protection
  9. Physical and chemical properties
  10. Stability and reactivity
  11. Toxicological information
  12. Ecological information
  13. Disposal considerations
  14. Transport information
  15. Regulatory information
  16. Other information, including date and preparation or last revision

Safety Data Sheets are located on the University's website*, If an SDS is missing, a new hazardous material does not have an SDS, or an SDS is incomplete, employees should contact Environmental, Health and Safety to request a new SDS be added/completed.

*In the event that the University's website is unavailable, SDS information may be requested from Environmental, Health and Safety and a hard copy will be provided as soon as possible


General Requirements:


For hazardous materials received from the manufacturer or supplier, the containers must be in English and labeled with the following*:

  • Product identifier
  • Signal word
  • Hazard statement(s)
  • Pictogram(s)
  • Precautionary statement(s)
  • Name, address, and phone number of the manufacturer, distributor or importer

*All incoming containers need to be inspected to make sure they have been labeled correctly.  If the container(s) not labeled correctly with the above requirements, notify the supplier or manufacturer immediately and request a completed new label.

For hazardous materials produced on site or transferred from a primary container, the container must be labeled with the following:

  • Product identifier
  • Hazard statement(s)
  • Time sensitive or peroxide forming chemicals must be labeled with a date of receipt

Labeled/Unlabeled Pipes:

Above ground pipes that transport hazardous materials shall be identified in accordance with Title 8 CCR, Section 3321.

Employees working with or near above ground pipes that are not labeled and do not contain hazardous materials, but may have hazards associated if they are disturbed, should be informed of the following:

  • Location of the pipe
  • Substance in the pipe
  • Any potential hazardous if the pipe is disturbed
  • Any safety precautions that must to be taken


Hazardous Material Storage Requirements

Containers must be closed, capped, or sealed when they are not being used. All flammable liquids must be stored in a flammable cabinet when not being used or immediately after the use of the chemical is complete. Organic reagents, greater than 1 liter must be stored in the organic storage room.


All employees that may potentially be exposed must be given training in the use and safe handling of hazardous materials.

Supervisors or managers must provide employees with information and training on hazardous materials:

    1. In their work area at the time of their initial assignment,
    2. Whenever a new hazard is introduced into the work area, and;
    3. Whenever employees are assigned to a non-routine task. 

The supervisor or manager must be responsible for communicating all chemical hazards and applicable sections of this program to contractors, non-department personnel, temporary hires and visitors.

Employee Training shall consist of at least the following:

  • Requirements of the OSHA Hazard Communication Standard.
  • Locations and operations in the work area where hazardous materials are present.
  • Location and availability of the Hazard Communication Program, SDSs, and Chemical Inventory.
  • How to detect the release of a hazardous material.
  • Physical and health hazards of the chemicals in the work area.
  • Work practices, emergency procedures and personal protective equipment that are used to protect workers from chemical hazards.
  • Details of the Hazard Communication Plan.
  • Explanation of labeling system.
  • Explanation of SDS and how to get the hazard information.
  • Employee's rights to receive information on hazardous materials they may exposed to.

Hazardous Non-Routine Tasks

Employees required to perform hazardous non-routine tasks must be given the hazards information that is associated with the task by their supervisor or manager.

This information will cover:

  • Hazards associated with the task.
  • Work practices, emergency procedures, and personal protective equipment that are used to protect workers from chemical hazards.

Examples of non-routine tasks:

  • Pesticide or fertilizer application.
  • Remodeling or demolition.
  • New or short-term projects


For additional questions, please contact Enterprise Risk Management.

If this is an Emergency, please contact Public Safety.


About This Policy
Last Updated
Original Issue Date

Responsible Department
Budget and Risk Management