The University will post all allowable expenditure transfers to
University accounts provided the transfer requests are timely (see
below) and complete.
An expenditure transfer is an after-the-fact reallocation of an
expense. Expenditure transfers may be for expenses or salary (called
salary redistributions). Expenditure transfers affect the "YTD
Activity" column in Banner (FGIBDST).
Note: Expenditure transfers are different from budget transfers.
Budget transfers are used to reallocate budget dollars whereas
expenditure transfers reallocate expenses. Budget transfers must be
submitted to the Budget Office for processing.
Budget transfers are used when departments want to move budget
dollars. Budget transfers affect the "Adjusted Budget" column in Banner
Typically expenditure transfers are requested for a number of reasons:
To be allowable, expenditure transfers must be timely, fully
documented, conform to allowability standards and have appropriate
authorizing signatures. In general, the University will only transfer
costs that do not violate generally accepted accounting principles,
sponsorship agreements (grants, contracts, etc.), or donor intent.
An explanation and supporting documentation explaining why the transfer is needed.
The deadlines for expenditure transfers are as follows:
Note: It is important that business managers review their budgets on an ongoing (at least monthly) basis.
The determination of who posts the transfer depends upon the type of transfer:
The transfer is posted as soon as the properly completed documentation is received. Please allow ten business days.
Follow the procedure below to transfer an expenditure:
Expenditure Authorization Policy.
The following forms are available on the Internet at http://web.pacific.edu/x8084.xml:
Contact the following for additional information: