All expenditures are subject to the Signature Authorization Policy.
Authorization for expenditures is specifically delegated to certain
University personnel (i.e., president, vice presidents, deans,
department chairs, directors, principal investigators, business managers
etc.). Expenditures are authorized via an approving signature.
Note: If the expenditure is related to a grant, authorization must be
routed through Office of Sponsored Programs (Post Award Manager).
Types of expenditures include, but are not limited to:
Signature of responsible University official.
Note: Specimen signatures must be submitted annually to both Accounts
Payable and the Payroll Departments on respective signature
authorization forms available from each department.
The responsible official is the individual specifically delegated to
authorize expenditures for a specific budget unit within the University
in accordance with the Signature Authority Policy and related Business
Policies and Procedures. Individuals may be delegated to authorize only
certain types of expenditures (i.e., operating expenses but not salary
Approvers must ensure that there are no conflicts of interest and that expenditures are:
The following are limitations on signature authority:
Expenses > $20,000 that span multiple fiscal years will be
prorated between fiscal years. The amounts benefiting subsequent fiscal
year will be reported as prepaid expenses.
Exception: Athletic expenditures are not subject to the $20,000 threshold in order to comply with NCAA requirements.
Signature Authority Policy, Entertainment Policy, Payroll Policy, Procurement Policy, Renovations to Facilities Policy, Travel Policy.
Contact Accounts Payable for additional information.