The University is dedicated to promoting a proactive approach to safe driving practices for all types of vehicles including electric, gas, and battery powered. The goal of this policy is to ensure the safety of University employees while reducing the number of vehicle incidents.
This program applies to any employee:
Low Speed Vehicle (LSV)
Acceptable driving record requirements and clearance to drive for any employee who is driving on official University business.
The following are requirements for authorization/clearance:
On-going Verification of Qualification
Enterprise Risk Management may review the driving record of any employee at any time to ensure the employee is authorized/cleared to operate a University vehicle and/or drive on official University business.
An excluded driver will not be allowed to drive a University vehicle (owned, leased or rented) or drive a privately owned vehicle on official University business.
A Driver Exclusion Form must be signed by each supervisor and the excluded driver.
An employee who fails to meet the
following driving protocols, as shown on their motor vehicle report, provided
by Department of Motor Vehicles with having:
Cart Training at the University of the Pacific
Privately owned Vehicle (POV)
Drive on official university business four (4) or more days per month (any given month).*
Driver Clearance at the University of the Pacific
Only the employee(s) listed on the rental agreement who are above the age of twenty-one (21) and have been authorized/cleared may drive a rental vehicle on official University business.
University owned vehicle
*If you drive on official university business less than three (3) days per month (any given month), you are considered an "incidental driver" and do not require clearance. (See Definition of Incidental Driver).
University follows Department of Transportation rules and regulations
concerning use of a CDL. The University also requires drivers with a CDL to
comply with requirements under this policy.
employee driving a University vehicle may transport authorized passengers when
it is within the scope of official University business.
Use of University property (including vehicles as defined in the scope of this
policy) is prohibited as stated in the Capital
Assets Management Policy.
The University's preferred Vendor is Enterprise Rent-A-Car (contact Procurement Services for additional information).
Any vehicle owned or leased by the University and only authorized/cleared drivers are covered under the University insurance policy.
Privately owned Vehicle (POV)*
California law requires that any vehicle operated or parked on California roadways to carry evidence of financial responsibility (insurance) in their vehicle at all times.
(See California Insurance Code 11580.1b)
Employee personal property, including private auto, are not covered by the University insurance program.
The University's agreement with Enterprise Rent-A-Car includes the cost of damage waiver. All other insurance coverage's should be declined.
If employee(s) rent a vehicle from a provider other than Enterprise, you will need to accept the following insurance coverage:
The University's auto insurance does not apply outside of the United States. When renting a vehicle, employees should purchase the insurance offered by the car rental company. Oftentimes, this is already included in the rental rate.
*drive on official university business four (4) or more days per month (any given month).
Powered Cart/Low Speed Vehicle (LSV)
*If you drive on official university business four (4) or more days per month (any given month).
All University employees/departments are responsible for cooperating in the settlement of claims. Failure to meet reporting obligations may result in non-payment of claim expenses.
University department/units interested in acquiring a vehicle must contact Procurement Services prior to submitting a requisition for purchase, lease, or acceptance of a donation or loan.
Failure to adhere to this policy will result in the loss of University driving privileges (including Powered Carts/LSV's).
For questions, concerns, or additional information, contact Enterprise Risk Management.